Colorado Camps Medical Forms Guide

Colorado Camps Medical

Forms Guide

2022

PATHWAYTOTHEROCKIES.ORG

Update 3/1/2022

Dear Scouters & parents,

Thank you for choosing to attend a Pathway to the Rockies

Council summer camp. We are excited to have you join us for this

upcoming season. We are confident that your summer will a

memorable one.

Scout camp in Colorado is a little different than other places in the

United States. We are considered a childcare facility under state

law and have additional guidelines and regulations that we must

follow to maintain our license. Much of these requirements are

handled behind the scenes, however there are a few that directly

impact your preparation to attend camp. This guide is intended to

provide greater clarity regarding these expectations.

We have made a concerted effort over the past several months to

streamline this process by condensing forms and creating an

express check-in. Not only will these changes cut down on

confusion, but they will also make your arrival experience much

more enjoyable.

If you have any questions regarding medical forms, please contact

our office as soon as possible so that we may help eliminate any

confusion.

We look forward to seeing you at camp this summer!

Pathway to the Rockies Council Staff

Colorado Springs, CO

About This Guide

This guide is intended to be a resource to

help units communicate state-required forms

and procedures for completing medical

forms. These requirements are strict and

must be adhered to so that our camp can

maintain its license. It is essential that if you

need more information regarding a form or

procedure, you contact our office

immediately to address it not only for your

unit but potentially others as well.

Be Advised!

Requirements could change at any time

between the release of this guide and when

you arrive for summer camp. The

requirements currently listed in this guide are

the most up-to-date information we now

have. Any changes to these requirements

will be updated and shared through email.

Submitting Medical Forms

The state of Colorado requires that original

copies of medical forms arrive at our office

no later than two weeks (14 days) before the

first day of your camp session. These must

be mailed via a primary package carrier.

Below are the final dates for each camp

session that your medical forms must arrive

at our office.

2022 Season

First Day of Session

Forms Must Arrive By

June 5

May 20

June 12

May 27

June 19

June 3

June 26

June 10

July 3

June 17

July 10

June 24

July 17

July 1

July 24

July 8

All forms must be mailed to our office. If you

are attending Camp Alexander & the

Outback High Adventure, please send forms

to our office in Colorado Springs, CO. If you

are attending San Isabel Scout Ranch &

Rocky Mountain High Adventure Base,

please send forms to our office in Pueblo,

CO. Packages can be lost if shipped directly

to camp.

Pathway to the Rockies Council Headquarters

PO Box 7710

Colorado Springs, CO 80933

Estes Scout Service Center & Scout Shop

411 South Pueblo Boulevard

Pueblo, CO 81005

For those who have attended a summer

camp before, gathering paperwork is an

expected part of the process. Being that

Colorado has listed summer camps as a

childcare facility, this adds a few extra steps

of which you need to be aware. The following

are required forms for youth as well as

adults. Not all forms are required for adults.

Each form is labeled as to whom it applies.

Be sure to look at each form not to miss a

form or add extra work. To access the form,

click the title of each form; this will link you to

the appropriate webpage.

BSA Colorado Camp

Medical Forms

This document combines five documents

into a single PDF. We recommend that unit

leaders share this document with the parents

of Scouts attending camp this summer. The

following documents are included in this

single PDF:

• Annual Health and Medical Record

• Copy of Health Insurance Card

• Colorado Certificate of Immunization

• Colorado Addendum including:

o Parent / Guardian Contact

Information

o Authorized Persons

Information

o Sunscreen Permission

Subsequently, explanations on how to

complete each section of this PDF can be

found.

Annual Health and Medical

Record (AHMR)

Youth and Adults

We are most familiar with this form as it is the

same form that we must complete and turn in

for most Scouting activities. There are three

parts to this form. All three are required to

attend camp. Please complete this form

digitally and then print it out when possible.

This will help most legibility issues as our

camp medic must read through every

participant’s medical form.

Part A must be completed by the participant

or a parent/guardian of the participant under

the age of 18.

Part B1 can be completed by the participant

or a parent/guardian if they are under the age

of 18.

Required Forms

Part B2

Please pay close

attention to these

3 parts that are

highlighted in this

section. The

entire

explanation of

what must be

signed is above.

Part B2 can be completed by the participant

or a parent/guardian if they are under the age

of 18 save one required signature from a

medical professional.

This signature is required regardless of the

medications listed. Individuals who have the

following certifications are allowed to sign:

MD, doctor of osteopathic medicine (DO),

registered nurse practitioner (RNP), or

physician assistant (PA-C). Signatures from

chiropractic doctors and doctors of podiatric

medicine (DPM) are not accepted. If there

are no medications listed, please check the

box above the table where you would list

medications labeled “Check here is no

medication is routinely taken.” Regardless of

whether medications are listed on the table,

a parent/guardian signature is required

below said table if the participant is under 18.

Part C must be completed by one of the

following medical professionals: MD, doctor

of osteopathic medicine (DO), registered

nurse practitioner (RNP), or physician

assistant (PA-C). The BSA no longer allows

physical forms from other organizations; it

must be Part C.

Once filled out, an AHMR is valid for 12

months.

Copy of Health Insurance Card

Youth and Adults

All those attending camp must submit a copy

of their insurance card. This is needed in an

emergency, and the participant is

transported to a medical facility.

Colorado Certificate of

Immunization

Youth Only

This document can confuse parents as it

references this form submitted to the

‘school.’ As a reminder, camps in Colorado

are considered childcare facilities and are

subject to additional regulations. This

document is used by both school and

childcare facilities, thus explaining

educational terms.

Parent / Guardian Contact

Information

Youth Only

This form is straightforward. With regards to

the parent/guardian contact information,

please fill it out completely so that in the case

of an emergency, we can contact the

appropriate individuals.

Authorized Persons Information

Youth Only

Occasionally the need arises for someone

other than a parent or guardian to pick up a

Scout from camp. In that case, the person

must be listed on this form. This person

should be someone other than a unit leader

attending camp with the Scout.

Sunscreen Permission

Youth Only

Colorado is unique in that it also requires

permission to allow the camp to supply

sunscreen to youth participants. It also

instructs that any sunscreen that is brought

to camp must be labelled with the Scouts first

and last name. Sharing of sunscreen is not

permitted. Troops may not supply sunscreen

to youth participants while at camp. If

sunscreen is needed, it must be requested at

the health lodge.

Additional Forms

The previously described forms are required

by all participants (youth and adult,

depending on they are labelled).

Occasionally a Scout has extenuating

circumstances that require an additional

form. The following documents are those

additional forms.

Permission for Medication

Administration

Youth Only

All youth participant medication, prescription

and over the counter (OTC), can only be

distributed by our camp health officer. This

includes Tylenol, Claritin, and vitamins. More

information regarding medication distribution

at camp can be found here.

Contract to Carry

Youth Only

If a Scout needs to carry rescue medication

such as an EpiPen or rescue inhaler, this

form must be submitted. It requires several

signatures, so it is important to take this

document with you to your Scout’s physical.

Required signatures include:

• Scout

• Parent

• Unit Leader

• Healthcare Provider

• Camp Health Officer (signed when

Scout checks in at health lodge on

first day of camp)

Dietary Restrictions

Youth and Adult

Any camp participant who has a dietary

restriction, including allergies, should

complete this form. This will notify our camp

health officer as well as our head cook prior

to your arrival of any adjustments that should

be made to the menu for the week in which

you plan to attend. Our kitchen will do their

absolute best to accommodate anyone with

dietary restrictions however, we also

recognize that in many circumstances it

makes more sense for an individual to bring

their own food. If anyone in your unit falls into

this category, please notify us so that we can

plan to make space in our kitchen for the

additional food.

How to Keep Forms Organized

As a way to better organize your tracking of

all paperwork for camp, we have created the

Unit Camp Form Tracker. Please follow the

instructions on that form as it will help you

track all required forms for camp.

Submitting Forms

Must arrive at office no later than 14 days

prior to first day of your camp session

State law requires that all forms must arrive

at our office prior to camp. They must be sent

via a carrier service such as USPS, UPS, or

FedEx. Please allow sufficient time for them

to arrive. We highly recommend that you

have them in hands of the carrier no later

than 21 days prior to the first day of your

camp session.

Do not stable, paperclip, or otherwise

bind forms when submitting them.

Please mail all forms to the correct address

listed in the About This Guide section.

When preparing to submit your forms, please

organize them in the following order:

Submitting Forms

Submission Order

1. Unit Camp Form Tracker

2. Official unit roster printed

3. Scout medical forms (alphabetical order)

a. Anderson, John

i. Annual Health & Medical Record (AHMR or BSA medical form)

ii. Copy of health insurance card

iii. Colorado Certificate of Immunization

iv. Colorado Addendum including:

1. Parent/guardian information

2. Authorized persons information

3. Sunscreen permission

v. Permission for Medication Administration (if applicable)

vi. Contract to Carry (if applicable)

b. Barton, Spencer

i. (Repeat order)

4. Adult medical forms (alphabetical order)

a. Carson, William

i. Annual Health & Medical Record (AHMR or BSA medical form)

b. Dalton, Roy

5. (Repeat order)