The Corporate Card Programme
The contracted suppliers such as Airlines, Hotels, Car Rental and Rail
Companies
˃ Ensure that all authorised expenditures meet and comply with the AstraZeneca Code of
Conduct and all requirements for the most favourable tax and expense treatment for
AstraZeneca.
Business units may, at their discretion, impose greater control than required by this policy but
never less. Any differences will be highlighted in local or SET level standard, with prior Global
Policy Owner approval.
WHO MUST FOLLOW THE POLICY?
Each employee of AstraZeneca is required to comply with the Policy. It sets out your
responsibilities and the role you have before, while and after travelling.
The line manager is responsible for ensuring compliance to the Policy in advance of any
expenses occurred.
Contractors, consultants, and suppliers may be governed by separate requirements per
individual contract. Contracts (and associated templates) should be aligned with the Policy
limitations. Any request for reimbursement of travel-related expenses incurred by a non-
employee must be submitted in invoice form to AstraZeneca; subject to the authorisation
requirements of any third party invoice received by AstraZeneca. The invoice must detail the
nature of the travel, the department for which travel was undertaken, the itinerary for the travel
period and supporting documentation.
Non service providers who are external stakeholders, for example Health Care Professionals or
Government Officials, who receive Travel and Expenses from AstraZeneca (generally to attend
Company meetings or independent congresses) should comply with the relevant section of the
Global Standard on Meetings.
Service providers who receive Travel and Expenses from AstraZeneca should follow the same
principles as employees as stated in the Global Standard on Engaging Third Parties and
covered in this policy.
Both of these standards can be found on the Portal under the Ethical Interactions Global Policy.
HOW DOES POLICY COMPLIANCE AND EXCEPTION REPORTING WORK?
This Policy provides very clear requirements and related guidance on the expectations of you
as a traveller at AstraZeneca. You will find three levels of expectation throughout this Policy
which can be summarised and should be practised as follows:
> “MUST” You must follow these Policy requirements, or obtain advance SET member
exceptional approval. Any failure to comply will be fully investigated and
appropriate action taken. Wellbeing and safety requirements do not require
SET member exceptional approval. The assumption is made that you would
personally want to follow these requirements for your own wellbeing and safety.
> “EXPECTED” You are expected to follow these Policy requirements, any exceptions will be
reported to SET periodically
> “SHOULD” You should follow these Policy provisions, they are provided as guidance of
best practice.