4 AFMAN33-326 31 JULY 2019
by using “we.” Example of a passive voice is “The commander’s call will be organized by the
executive officer.” Notice the subject (actor)—the executive officer—as receiver of the action.
1.3.4. Active voice is the best way to identify who is responsible for what action. To
communicate effectively, write the strong majority (around 75%) of your sentences in the
active voice. Example of an active voice is “The executive officer organized the commander’s
call.” Notice the subject (actor) comes first in the sentence.
1.3.5. Short sentences deliver a clear message. Average sentences to 15 to 20 words--never
make them longer than 40 words. Break up your idea into its logical parts and make each one
the subject of its own sentence. Eliminate unnecessary words.
1.4. Writers’ Responsibilities.
1.4.1. When applicable, use this manual along with other referenced materials for preparing
written correspondence.
1.4.2. Protect and mark any classified information in your correspondence according to DoD
5200.01-M, Volume 1, DoD Information Security Program: Overview, Classification, and
Declassification, DoD 5200.01-M, Volume 2, DoD Information Security Program: Marking
of Information, DoD 5200.01-M, Volume 3, DoD Information Security Program: Protection
of Classified Information, DoD 5200.01-M, Volume 4, DoD Information Security Program:
Controlled Unclassified Information (CUI) and AFI 16-1404, Air Force Information Security
Program. Distribute correspondence on a need-to-know basis. Additional references below
can also be utilized.
1.4.3. Follow AFI 16-1404, if you include “For Official Use Only” information or DoD
5200.01-M, Vol 4. If the document contains personally identifiably information (PII), refer to
AFI 33-332, Air Force Privacy and Civil Liberties Program.
1.4.4. Check the Department of Defense (DoD) Dictionary of Military and Associated Terms
and the Air Force Glossary at https://www.doctrine.af.mil/Doctrine-Annexes/Air-Force-
Glossary for standardized, joint, and Air Force terms usage. The DoD Dictionary is available
on the Joint Doctrine, Education, and Training Information System and Joint Electronic
Library Plus at https://www.jcs.mil/Portals/36/Documents/Doctrine/pubs/dictionary.pdf.
1.4.4.1. Non-secure Internet Protocol Router Network (NIPRNET). To access online as a
searchable database and in PDF format go to:
https://www.jcs.mil/Portals/36/Documents/Doctrine/pubs/dictionary.pdf and on the
Joint Electronic Library at https://jdeis.js.mil/jdeis/index.jsp (NIPRNET).
1.4.4.2. Secret Internet Protocol Router Network (SIPRNET). To access online as a
searchable database and in PDF format go to: http://www.jcs.mil/Doctrine or
http://jdeis.js.smil.mil/jdeis/index.jsp (SIPRNET). Additionally, the AF Glossary is
available on the AF Doctrine website at https://doctrine.af.mil/DTM/dtmglossary.htm
https://www.doctrine.af.mil/Doctrine-Annexes/Air-Force-Glossary/ located on Curtis
E. LeMay Center for Doctrine Development and Education.
1.4.4.3. Overarching policy, procedures, and requirements for the standardization and use
of terminology within DoD can be found in DoD Instruction 5025.12, Standardization of
Military and Associated Terminology and Chairman of the Joint Chiefs of Staff Instruction
(CJCSI) 5705.01F, Standardization of Military and Associated Terminology.