Amicus Outlook/Exchange Contacts & Calendar Link Guide © 2024 3
Document Conventions
• OUTLOOK Instructions for Outlook Standalone configuration
• EXCHANGE Instructions for Microsoft Exchange configuration
The following typographical conventions are used in the documentation:
• Text that you should enter exactly as printed is shown in Courier font, e.g. 7/28/2017.
• Keys that you press are shown in uppercase within angle brackets, e.g. <DELETE>.
Advantages of using the Link
Scenario 1 – The Legal Department
This feature is ideal for large organizations that use Outlook through Microsoft Exchange on a company-
wide basis and have one or more individual departments that run Amicus. For example, a large retailer
employs 350 people at their head office, 25 of whom are running Amicus in the Legal Department. The
members of the Legal Department interact daily with various other departments within the organization.
They have the advantage of utilizing the strong case-management tools provided by Amicus, while
continuing to work with the company’s Exchange environment—all without the necessity of having to
enter data twice.
Scenario 2 –The handheld device
Regardless of the handheld device used, mobile professionals can merge their Contacts, Appointments,
and Tasks with their Amicus data by employing the Link, provided that the device can synchronize with
Outlook.
Jane is a busy litigation lawyer who uses Amicus to manage her practice. She always carries her Apple
iPhone with her. While out of town meeting with a client, John Smith, Jane uses her iPhone to set up an
Appointment for them to meet again to further discuss the details of his case. She enters the name of
John’s file in the Notes section. When Jane returns to the office the next day, she synchronizes her
iPhone with Outlook. Upon launching Amicus, a sync runs automatically. Jane’s Calendar in Amicus
displays the Appointment she entered into her iPhone, and it also appears on John’s File.
Scenario 3 – Transitioning to Amicus
Those who adopt Amicus throughout their firm, and who previously relied on Microsoft Outlook for
managing their Calendar and Contacts, soon find that the practice management features in Amicus far
exceed those that are available in Outlook. Many have discovered that the Link is a valuable tool for
migrating their data over to Amicus quickly and easily.
Monahan & White is a 15-member law firm that recently deployed Amicus to all staff, having found that
they required a file-centric software solution to help run their practice. All lawyers, paralegals, and
assistants in their organization have used Microsoft Outlook with Exchange for the past three years.
They ensured that Amicus was configured and mapped similar Contact groups, Contact custom fields,
and Task priority values. After initializing the link to their accounting software, which created their Files
and Clients in Amicus, each user entered the Short File Name, where applicable, in the Notes field of
important Appointments and Tasks in their Outlook Calendar. On a rotating basis, each user enabled
the Link at their Amicus workstation.