What is Prices Paid Data (PPD)?
Reporting actual invoiced labor rates
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● Prices Paid are the actual invoiced labor rates paid by federal agencies on awarded task/delivery
orders for Time & Materials (T&M) and Labor Hour (LH) contract line items (CLINs).
● Required by Office of Management and Budget (OMB) for Best-In-Class (BIC) contracts
● Supports greater acquisition transparency
● Data is shared government-wide with acquisition professionals
○ Conduct realistic price analysis & negotiations
○ Develop independent government cost estimates (IGCE)
○ Aid in benchmarking competitive pricing
● GSA collects PPD for OASIS from the invoices reported in CPRM
Why do I need to report PPD?
OASIS Contract
Section G- Contract Administration Data
G.3.2.3 Invoice Data
The Contractor shall report invoice data from each paid or remitted invoice within 30 calendar days after the end of the reporting quarter, including the
invoice data on task orders issued through the GSA AAS Business System Portal. (Note: Whatever method the Contractor chooses (e.g., “each paid” or
“remitted”) the Contractor must be consistent in their reporting method throughout the term of the OASIS Contract).
If no Invoice Data was received during a required reporting period for a specific task order, the Contractor shall report in the “Zero Invoice Data” screen
located in the CPRM system for that part Unrestricted OASIS Pool 6 31
Regardless of contract type, the Contractor shall report the following into the CPRM:
1. OASIS MA-IDIQ Contract Number
2. Task Order Award Number (NOT the Solicitation Number)
3. Contractor Invoice Number
4. Date Invoice Paid
5. *Amount of Invoice that was Labor
6. Amount of Invoice that was Other Direct Costs (if identified as separate CLIN(s) in the task order)
7. Amount of Invoice that was Travel (if identified as a separate CLIN in the task order)
*For T&M or L-H type task orders, the Contractor shall report Labor Categories, Number of Hours, and Fully Loaded Labor
Rates for each invoice by Contract Line Item Number (CLIN)
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Time & Materials/Labor Hour
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● One line item for each different labor category AND labor rate
● For each line, report labor category, fully loaded labor rates, number of hours invoiced
● Codes in CPRM may differ from those in your actual OASIS contract
● Choose a category type that is descriptive of the work, include more detail in the
“Description”
Example T&M/LH Invoice
Entering a T&M/LH Invoice in CPRM
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● Labor categories
> Type dropdown
● Fully loaded labor rates
> Price field
● Number of hours invoiced
> Quantity field
>Unit dropdown
Use the line item table to report your invoice line items, at least 1 row per
CLIN. The CAF line is provided on every invoice by default.
Click the ‘Add Line Item’ button to add new line items. Click ‘Submit’ to save
changes, once submitted, you can return at any time to edit an invoice.
Firm Fixed Price (FFP)
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Firm Fixed Price Example
● Do not include PPD on Firm Fixed Price type task orders, to avoid reporting proprietary data
● Bundle the labor with a Type of “Fixed Price”
● Separate out the ODCs, CAF, Travel, Materials, etc
Cost Plus (CPFF, CPIF, CPAF)
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● Do not include PPD on Cost Plus type task orders, to avoid reporting proprietary data
● Bundle the labor with a Type of “Cost”
● Separate out the ODCs, CAF, Travel, Materials, and Award/Fixed/Incentive Fee line
Cost Plus Example
A note about hybrid or mixed type orders:
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● Predominant contract type is listed on the Order Data Page
● Report each CLIN according to its type
● Include a comment on the invoice that it is a mixed type or hybrid type order
Summary of Codes for CPRM Invoices
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Invoice Upload Template
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● Excel template formatted to upload directly into CPRM
● This template can be used to upload a single invoice or multiple invoices.
● “Set it and forget it” - for T&M/LH orders, enter labor categories/rates once and update
with actual amounts for each new invoice
● Download the ‘CPRM Invoice Upload Template’ from the OASIS Industry Guidance and
Resources page, under “Contract Payment Reporting Module”
Step 1: Format the template
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1. Download the ‘CPRM Invoice Upload Template’ from
Industry Guidance and Resources
2. Read the Instructions tab
3. Follow the examples on the “gsa_gwac_upload” tab
4. For each line item, you’ll enter:
5. Delete the sample rows from the top of the
“gsa_gwac_upload” tab and the other tabs
6. Save your document as a Microsoft Excel version
97-2003 workbook under filename of your choice
Step 2: Upload the template
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From the Invoice Data dropdown, select
Upload Multiple Invoices (Upload Package)
1. Navigate to the Invoice Data Package
Upload page in CPRM.
2. Click ‘Choose File’, select your
document, and click ‘Upload’.
3. Verify that the invoices uploaded
correctly (to the right task orders).
Upload Errors
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Common errors include:
- extra spaces after value
- mis-keyed line type code
- blank cells
- misspellings
CPRM will notify
you if invoices failed
to upload properly.
Clicking the
hyperlinked invoice
number opens a
detailed description
of errors at the line
item level.
Questions?
Thank you for attending the OASIS Training today!
Please type your question into the chat area. We will answer live but
Q&A will be captured and emailed to participants.
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