LEGISLATIVE AIDE Page 1 of 2

Position Title:

Legislative Aide

Pay Grade:

PRN.PB4.

Department:

City Council

Bargaining Unit

PRN

Employment Status:

Full-time

FLSA Status:

Exempt

Revised Dates:

10/22; 9/19

W/C Code:

8810

Established Date:

8/17

EEO Category:

Professionals

Supervisory Work:

N/A

EEO Code/Name:

0221 Administrative Assistant

Job Overview Summary:

This is responsible administrative, office support work and research work performing assigned technical and administrative

tasks for an elected member of City Council. Work is performed independently requiring considerable initiative and

independent judgment due to the highly responsible, confidential nature of matters addressed at this level by elected Council

Members. Employees in this position are expected to be able to perform any and all work tasks and comply with any work

schedules, attendance, or duty requirements which may be established by City or department rules, or applicable union

contracts. Work is reviewed by a City Council Member or administrative supervisor through conferences and analysis of reports

and results achieved.

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from

the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility,

incumbents in the position may perform some or all of the activities described below.

Duties:

• Conducts special studies and surveys, collects information, analyzes findings, and makes reports of practical solutions.

• Provides information pertaining to current issues consistent with policy and direction of the Council Member served.

• Provides comprehensive administrative support including maintaining complex and confidential files; performs a

variety of office support activities.

• Responds to citizen calls, emails, and correspondence and screens callers and visitors.

• Receives and responds to complaints and inquiries.

• Creates and maintains effective positive public relations.

• Attends and/or acts as staff liaison to various Council, sub-committee, and community meetings.

• Serves as an administrative liaison and meets with representatives of the media, officials of other governmental

agencies, and the general public.

• Coordinates internal and external special projects with other departments and organizations on behalf of the Council

Member.

• Attends meetings, trainings, conferences, and other functions at the Council Member’s direction and represents the

Council Member at selected meetings and functions.

• Coordinates with Council Member’s daily calendar and organizes the Council Member’s work day/week and

supportive materials accordingly.

• Compiles, assembles, and completes data for council meetings, hearings, reports, community events, presentations,

and other meetings; prepares work sheets and tables from data and makes varied arithmetical computations.

• Prepares reports and correspondence.

• Collects information, writes, proofreads, designs, and distributes district newsletter, as assigned.

• Conducts research, responds to requests for information and resolves complaints from constituents; refers certain

issues to appropriate staff members or City departments for resolution.

• Makes travel arrangements for the Council Member, assembles all materials necessary to support the purpose of the

travel, and completes travel request and report forms.

• Performs related work as assigned.

LEGISLATIVE AIDE Page 2 of 2

Desirable Qualifications:

Graduation from an accredited college with course work in business, public administration, law, communications, or a related

field. Considerable progressive experience in an office administrative environment, preferably with a governmental agency,

including some supervisory experience; or, an equivalent combination of education, training and/or experience may be

considered.

Knowledge and Skills:

• Thorough knowledge of research methods and techniques, and methods of report presentation.

• Thorough knowledge of municipal government operations and the principles and practices of public administration.

• Considerable knowledge of office practices, procedures, and equipment.

• Skill in the operation and application of a computer, and in the use of various common software packages.

• Ability to provide a work product necessitating a high degree of accuracy and completeness.

• Ability to organize and present clear, concise, and factual oral and written technical reports of findings and

recommendations.

• Ability to perform simple drafting functions in the preparation of graphs and charts, and/or in the use of applicable

software.

• Ability to screen correspondence and visitors.

• Ability to establish priorities based on an acquired knowledge of the preferences of the Council Member and of the

administration and operation of the City Council Office.

• Ability to conduct surveys and analyze, interpret, and report findings.

• Ability to exercise initiative and resourcefulness in meeting new problems.

• Ability to establish and maintain effective working relationships with employees, municipal officials, and the public

as necessitated by the work.

• Ability to communicate clearly and concisely, orally and in writing.

• Ability to be flexible and adaptable to changing priorities and assigned Council Members.

Required Responsibilities:

Successful demonstration of the following competencies are standard expectations for all City staff: cultural competence,

inclusivity, job knowledge, productivity, quality of work, adaptability/flexibility, communication, and customer focus.

Additional competencies are assigned based on the employee’s job classification. Information about the required competencies

including definitions can be found in the Core Competency Guide, a copy of which is located on the U: drive/Human Resource

Info/Job Descriptions folders and on the intranet.

Necessary Special Requirements:

If assigned duties require the use of a personal motor vehicle, a valid State of Florida Driver’s License, and an automobile

insurance policy that meets the minimum requirements of liability established by the State of Florida for property damage

and personal injury coverage must be current.

Public Contact:

Contacts are an essential component of this position and are for the purpose of obtaining and furnishing information, providing

interpretations, responding to complaints as assigned, and similar purposes. Work may involve considerable public contact and

usually requires the incumbent to interact with the public, various City departments, and governmental agencies, as needed.

Work requires an employee of this class to present oneself in a courteous, tactful, and effective manner.