Appendix S
Preparation Guidelines for Project Study Report-Project Development Support (PSR-PDS)
Project Initiation Documents
Chapter 5, Article 9, Quality Management Plan
September 30, 2011
Quality Assurance
The Project Managers from Caltrans and the Lead Agency, along with its consultant(s) will be responsible
for the development of deliverables and assure that the stated quality control procedures are being
followed. A Quality Assurance Log that includes dates when documents were received reviewed, and
names of the QC reviewers shall be maintained for each report or work product.
Reporting Structure
An organization chart that describes the reporting structure and assigned staff that are involved in the
QA/QC shall be developed at the beginning of the PID project.
QA/QC Duties and Responsibilities
Quality control begins with assigning the most appropriate person to each task. Each member of the team
should be responsible for controlling the quality of the product, beginning with the project staff through to
the Project Managers. The qualifications of the team members overseeing and doing the work should be
identified. All team members should be in constant communication with the each other and their
respective Principals and Project Managers in regards to project status, schedule, and any issues that
might arise during the development of the PID.
The duties and responsibilities of each of the project members in coordinating and guiding the project
efforts are described below:
a. Principals-in-Charge (PICs) – Responsible for allocation of resources and monitoring of the
project to ensure adherence to the project objectives, schedule, budget, approvals, and ensuring
that the QC/QA plan is in place and being implemented. Provides periodic audits of technical
work and performance of respective staff.
b. Caltrans Project Manager - Responsible for Independent Quality Assurance as described in the
Cooperative Agreement.
c. Local Agency Project Managers – Responsible for completion of project scope and tasks, and
adherence to project schedule and budget, including QA/QC program. The Project Managers
allocate resources to various elements of the work, establish and implement the Quality
Management Plan, schedule the various activities and adjust plans as the work progresses to
identify potential problem areas and resolve them in a timely manner. Responsible for technical
review and approval of project documents before issuance to the reviewing agency; certifies that
each submittal has been prepared and checked in accordance with Caltrans standards, policies,
and procedures, sound engineering practices and represents a quality product; and maintains
frequent contact and communication with the Caltrans Project Manager to assure satisfaction with
the progress and performance.
d. Consultant Project Manager - The Consultant Project Manager reviews and monitors the
implementation of the QA/QC practices and processes and ensures consistency with Caltrans
standards, policies, and procedures. The Consultant Project Manager identifies the quality
control actions required to be taken, the resources to be applied to these quality control actions,