PowerPoint 2010 to Office 365 for business

Make the switch

Microsoft PowerPoint 2013 looks different from previous versions, so here’s a brief overview of new features and important changes.

See more options

Choose this arrow to expand and see

additional options.

Get help

Choose ? or press F1 for

more help.

Need more space?

Choose the chevron or

press CTRL+F1 to hide or

show the ribbon.

Zoom in and out

Slide this bar to the left or

right to zoom in or out on

slide details.

Use the Format pane

Use this handy pane to

apply advanced formatting

to pictures, video,

SmartArt, shapes, and

other objects.

Use contextual tabs

Some ribbon tabs appear only when you need them. For example, when you insert or

select a picture, the Picture Tools Format tab appears.

Show the content you

want

Switch views or show or

hide notes and comments.

Manage your

presentations

Choose the File tab to

open, save, print, and

manage your presentations.

Find what you need

Choose any tab on the ribbon to display

its buttons and commands.

What is Office 365 for business?

Just as Office 2010 was a suite of desktop apps, your Office 365 for business

subscription gives you a suite of powerful online services—including the latest version

of Office desktop apps. Office 365 lets you:

• Install Office desktop apps on as many as five computers.

• Create, view and edit documents from anywhere using Office Online.

• Work offline and your changes automatically sync when you’re back online.

• Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.

Find your way around

From anywhere in Office 365, click the app launcher for quick access to all

services, including all the Office Online apps:

How do I sign in to Office 365?

1. From your web browser, go to https://portal.office.com.

2. Enter your work or school account and password, and then

choose Sign in. For example:

j.doe@contoso.com or j.doe@contoso.onmicrosoft.com

Sites

Access

team sites.

Yammer

Connect with

co-workers.

OneDrive for Business

Store your business

documents.

Calendar

Schedule meetings

and appointments.

Outlook

Read and

send email.

People

Get contact

information.

Office Online

Create and collaborate on

documents from your browser.

How do I use PowerPoint in Office 365?

You can use the PowerPoint 2013 desktop app, PowerPoint Online, or device-specific

PowerPoint apps. So how do you decide which to use? If you’re using a computer,

PowerPoint 2013 has the most features. On a device, the PowerPoint mobile app has

the most features. However, for many tasks, the web-based PowerPoint Online may

meet your needs.

PowerPoint 2013* PowerPoint

Online

PowerPoint

mobile app

Use it if • Your Office 365

plan includes it.

• You want offline

access.

You need a quick

way to read and

make simple

edits.

You want the most editing

features available on your

device.

Runs on Laptop and desktop

computers

Your browser Specific devices

How to

get it

Comes with some,

but not all Office 365

plans (*Word 2011

for Mac)

Browse from

OneDrive or Sites

Windows Phone

iPad

iPhone

Android phone and tablet

What’s new on the PowerPoint 2013 ribbon?

You can apply and see changes to the theme of your entire presentation with the Design

tab. And you have more control of the color scheme with the Variants group.

Some tabs are contextual and appear only when you need them. For example, when you

insert or select an audio file, you’ll see the Audio Tools Format and Playback tabs. You

now have specific options for audio files. Other contextual tabs appear when working with

video, charts, and pictures.

It’s a whole new perspective with

PowerPoint as your presentations

now use the new widescreen size

by default. If you need to display

on an older projector or monitor,

you can change the size.

Widescreen

The new default

slide size.

Variants

Change theme colors.

Install Office 2013 desktop apps

If Office is not already on your computer, you can install it from Office 365.

1. Sign in to Office 365, and then choose Install now.

2. Choose Run, and then follow the rest of the installation instructions.

For more information, see Install Office using Office 365 for business

(http://go.microsoft.com/fwlink/p/?LinkId=272460).

Install apps on

your PC

Install apps on

your device

Use Office Online

Create and edit

documents from

your browser.

Things you might be looking for in PowerPoint 2013

Use the list below to find some of the more common tools and commands in PowerPoint 2013.

Task

In PowerPoint 2010

In PowerPoint 2013

Create, open, save,

print, export,

convert, or protect

presentations

Click File

and then the option.

Choose File

and then the option.

Add slides, apply a

layout, change fonts,

align shapes, or

apply Quick Styles

Click

Home.

Choose

Home.

Insert tables,

pictures, shapes,

SmartArt, charts,

comments, header

and footer, WordArt,

video, and audio

Click

Insert.

Choose

Insert.

Apply a theme,

change

the color of a

theme, change the

slide size, or change

the background of a

slide

Click

Design.

Choose

Design.

Apply or adjust the

timing of a transition

Click

Animations.

Choose

Transitions.

Things you might be looking for in PowerPoint 2013 (continued)

Use the list below to find some of the more common tools and commands in PowerPoint 2013.

Task

In PowerPoint 2010

In PowerPoint 2013

Apply or adjust the

timing of an

animation

Click

Animations.

Choose

Animations.

Start a slide show,

set up a slide show,

specify monitors for

use with Presenter

view

Click

Slide

Show.

Choose

Slide

Show.

Check spelling, enter

and review

comments, or

compare

presentations

Click

Review.

Choose

Review.

Change views, edit a

master view, show

grids, guides, and

rulers, zoom in,

switch between

PowerPoint

windows,

and use macros

Click

View.

Choose

View.

Creating and saving presentations

No matter if you start from your PowerPoint desktop app or from Office 365, you can

create a presentation and then store it in your OneDrive for Business or SharePoint

document library.

OneDrive for Business is your online file

storage. Presentations saved here are

private unless you share them with others.

Plus, you can access them from almost

anywhere on almost any device.

Save to a SharePoint document library

Create a presentation using PowerPoint 2013

PowerPoint 2013 provides templates

you can use to create new

presentations or you can start with a

blank presentation. You can also

learn more from the PowerPoint

2013 Quick Start Guide

(http://go.microsoft.com/fwlink/p/?Li

nkId=272047).

Save to OneDrive for Business

Create a new presentation from Office 365

You don’t need the PowerPoint desktop app to create a new presentation. If you’ve got

OneDrive for Business or a SharePoint document library, you can create a new

presentation from there. PowerPoint Online provides the basic tasks and automatically

saves your presentation to that location.

By default, SharePoint sites include a

document library. You can save your

presentation here. Anyone with access to

that site can see and work with you on

presentations and other Office documents.

1. Choose the app launcher ,

and then choose OneDrive

or Sites.

2. Choose New.

3. Choose PowerPoint

presentation.

Open a presentation from PowerPoint 2013

Choose the location of your presentation, and then open it.

Opening and deleting presentations

Open a presentation from Office 365

Quickly open a presentation from OneDrive for Business or a SharePoint team site.

You’ll notice differences when

you first open PowerPoint

2013. You can choose from

the list of available templates,

your Recent presentations

with their location, or Open

Other Presentations to get

to your OneDrive for Business

and team site document

libraries.

Delete a presentation from Office 365

Deleting presentations from OneDrive for Business or a SharePoint is just as simple.

OneDrive for Business

Use this location to get

to your online storage.

Recent Presentations

Get quick access to

presentations in their

default locations.

SharePoint

Open a presentation

from a SharePoint

team site.

PowerPoint Online

Choose the presentation

name to automatically open

it for basic editing in

PowerPoint Online.

PowerPoint 2013

Select a presentation and

then choose Edit to open in

PowerPoint 2013.

1. Select the

presentation you

want to delete.

OneDrive.com

account to access

personal presentations.

3. Choose Delete.

2. Choose Manage.

1. Choose the app launcher ,

and then choose OneDrive or

Sites.

Working offline with PowerPoint

Need to work somewhere without an Internet connection? You can sync documents or

entire folders to your computer before you go. When you’re back online, your changes

will automatically sync.

Sync a library

You can sync the entire library of your OneDrive for Business and SharePoint team site.

How does sync work?

The first time sync, it takes a little longer to download your documents on your

desktop or other device. You can now work offline without losing your changes or

juggling multiple copies.

Anytime you make a change, those changes are automatically uploaded.

After you sync OneDrive for Business or a team SharePoint site, you get an associated

folder on your device Favorites with the documents you have synced.

2. Choose Sync.

OneDrive for

Business

Lists the documents

in your OneDrive for

Business library.

Your desktop

Shows the location

containing copies of

the documents you

synced from your

OneDrive for

Business library.

Sync a document or folder

You can sync only the presentations or folders you’re working on.

2. Select a

document or

folder.

3. Choose Sync.

1. Choose the app

launcher , and

then choose

OneDrive or Sites.

Working with others

Share presentations

PowerPoint Online

Does a coworker not have PowerPoint on their computer? Or do they use a Mac? Not a

problem! With PowerPoint Online, you can do basic co-edits in the same presentation at

the same time.

PowerPoint Online shows who is editing and what changes they have made.

Wherever your presentation is stored, you can share it with others—whether they're

part of or outside of your organization. When you share, the people who need to

review or edit get an email with a link to the presentation. With just a quick click,

reviewers can open it from nearly anywhere and on practically any device.

Work on the same

presentation with

others

simultaneously.

Need more options?

Open in PowerPoint 2013

to get advanced options

such as more transitions,

more animations, and

Presenter View.

No Save button?

Don’t worry, PowerPoint

Online automatically saves

your presentation.

1. Select a

presentation.

2. Choose Share.

4. Choose

Share.

3. Enter

reviewer’s

name or email

address.

Who’s editing

See if others are

editing the same

presentation.

Changes

See what slides

others are editing in

your presentation.

Working from mobile devices
Whether you use a Windows Phone,  
Android device, iPhone, tablet, or iPad, 
you can view and edit Word documents 
stored on a SharePoint site or OneDrive 
for Business. 
All you need is the Office Mobile app to 
get to your presentations. Now you can 
view and make last minute changes to a 
presentation right on your phone or 
tablet. 
Need more info?
• Check out the Office 365 for business learning center
(http://go.microsoft.com/fwlink/p/?LinkId=392570) for additional quick start 
guides and how-to videos.
• Find more tips for switching to Office 365 
(http://go.microsoft.com/fwlink/p/?LinkId=398049).
Set up your device
For mobile, it’s all about the apps and adding the work or school account you use for 
Office 365 for business to your device. Find and install the right app for your device from 
your device’s app store. For step-by-step instructions, see:
• Set up a mobile device using Office 365 for business
(http://go.microsoft.com/fwlink/p/?LinkId=396709) 
• Set up Office 365 for business on your:
• Windows Phone (http://go.microsoft.com/fwlink/p/?LinkId=396654)
• iPhone (http://go.microsoft.com/fwlink/p/?LinkId=396655)
• iPad (http://go.microsoft.com/fwlink/p/?LinkId=524315)
• Android phone and tablet (http://go.microsoft.com/fwlink/p/?LinkId=525632)