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The Ph.D. Comprehensive Exam must be conducted during normal business hours and on a day
on which faculty members are expected to be on campus; more specifically, the exam should be
held on Columbia campus, preferably a conference room in 300 Main, Swearingen, or the Horizon
complex. It should be scheduled to take place Monday through Friday starting from 8:00 a.m. to
4:00 p.m. Official University Holidays are excluded based on the University Calendar of
Holidays. Exceptions to time and place must be requested through the Graduate Director one
month prior with a given explanation petitioning an exception to the rule(s). The Graduate
Director will present to the Graduate Committee and the committee will give a decision within 2
weeks after receiving the request.
At least 14 days prior to the oral portion of the examination, a notice consisting of a presentation
title, abstract, time, place, name of the student's advisor, and names of the student’s Comprehensive
Examination Committee members is to be delivered to the DME Graduate Director. The notice is
to be approved by the Graduate Director and a copy of the notice placed in the student's file. Using
the information supplied, the Graduate Studies Committee will publicize the oral portion of the
examination.
Within 7 days after completion of the student’s exam, the examination committee will inform the
Graduate Studies Committee of the examination committee’s assessment of the student’s
performance on the exam. The examination committee shall recommend one of the following
options; 1) the student’s proposal is satisfactory, 2) the student’s proposal is unsatisfactory but
only minor revisions are needed, or 3) the student’s proposal is unsatisfactory and major revisions
are needed. In the case of option 2), the student must revise the proposal to the satisfaction of the
examination committee. Once the revisions are completed to the satisfaction of the examination
committee the student will have passed the exam. In the case of option 3), the student will have
one year to retake the exam. The student must complete both the written and oral portions. If a
student’s performance is unsatisfactory and major revisions are needed again, then the student will
be removed from the Ph.D. program.
Passage of the exam is required at least 12 calendar months prior to graduation. A student must
attempt the examination within 24 months (36 months for APOGEE students) after enrolling in
the Ph.D. degree program. The student must successfully pass the exam within 36 months (48
months for APOGEE). Any student who does not pass the examination within the specified time
limit cannot continue in the Ph.D. program. A student may appeal to the Graduate Studies
Committee for a 12-month extension. This appeal must include reasons for the student not
completing the exam on time, the plan for the student to complete the exam within 12 months, and
endorsement from the student’s dissertation committee.
Any student removed from the Ph.D. program, either for failure to take the exam or failure of the
exam, will be ineligible to reapply for the Ph.D. program unless the student has earned an M.S.
degree after being removed or has not been enrolled at USC for 2 years after being removed.